CategoriesProperty Management

What Is the Best Property Management Software for Small Landlords?

best property management software for small landlords

Over 44 million American households are renting, which means landlords have their work cut out for them. Managing rental properties can be both rewarding and challenging for small landlords, especially if they have to look after more than one property. So many are surely wondering how they can make their lives a little more stress-free. 

To make things smoother and more organized, property management software comes to the rescue. Property management software has numerous advantages and offers landlords the chance to save time, money, and energy while still looking after their tenants. Learn more about the best property management software for small landlords below. 

Criteria for Choosing the Best Software

There’s a whole world of property management software out there. This makes finding the right one a little overwhelming, especially if you’re a small landlord. You need to choose one that meets your specific needs without getting overcomplicated.

When choosing the right property management software for you, consider the following:

Ease of Use

Imagine software that feels like your favorite comfy chair that’s easy to settle into. As a small landlord, you want to manage your properties rather than become a tech wizard. That’s why you need software that’s as user-friendly as possible, so look for a system that offers:

Intuitive Interface

The software should have a simple and straightforward design. You should find it easy to navigate and flow through. You shouldn’t need an instruction manual to figure things out.

Quick Learning Curve

Time is precious, and you don’t want to spend hours learning how to use the software. Opt for a solution that you can start using with minimal training.


The beauty of being a small landlord is that you can be budget-conscious without sacrificing quality. Here’s what to consider when it comes to the cost of the software:

Pricing Tiers

Some pricing tiers offer different kinds of features. Make sure you’re only paying for the features you want and need. You’ll save money (and effort) in the long run by doing so.

Free or Paid

Many platforms will offer free basic plans. Some of these will provide you with most of the features you’ll need. Plus, you can always pay for upgrades as you need them.


While you might not need all the bells and whistles of enterprise-level software, certain features are crucial for effective property management. Make sure to consider them before selecting software.

Financial Tracking

Easily manage rent payments and expenses, and generate financial reports to maintain a clear overview of your cash flow. Everything you need is organized and simple. 

Communication Tools

Efficient communication with tenants is vital. Look for tools that enable messaging, notifications, and reminders.

Customer Support

No matter how user-friendly the software is, you might still encounter hiccups or questions along the way. Reliable customer support can make a world of difference.

Responsive Support Channels

Ensure that the software provider offers timely support through email, chat, or phone. You don’t want to be left in the dark if you encounter an issue.

Help Resources

Look for platforms that provide tutorials, guides, and FAQs to assist you in solving common problems independently. You’ll be better able to resolve both tenant and landlord issues this way. 


While you might be starting with a small number of properties, who’s to say you won’t expand in the future? Choose software that grows with you:

Property Limit

Check if there’s a limit to the number of properties you can manage with the software. Ensure it can accommodate your projected growth.

Additional Features

As your property portfolio expands, you might need more advanced features. Ensure that the software can handle your evolving needs.

Consider some of these criteria: 

  • ease of use
  • affordability
  • essential features
  • customer support
  • scalability

You’ll be better equipped to find property management software that enhances your efficiency as a small landlord without overwhelming you with unnecessary complexity.

Top Property Management Software for Small Landlords

As a small landlord, you deserve property management software that fits your scale and streamlines your tasks. Here’s an exploration of some of the finest options available:

1. Cozy

Cozy stands out as a user-friendly favorite among small landlords. It understands your needs and offers tools that make property management a breeze.

Tenant Screening

Find reliable tenants by conducting background checks and credit reports through Cozy’s screening features. You don’t have to worry about doing it yourself and missing something!

Online Rent Collection

Simplify rent collection with an online platform, making payments smoother for both you and your tenants. Tracking payments accurately is also much easier with this feature. 

Lease Agreements

Create and manage digital lease agreements, keeping your rental relationships well-documented. Make your leases easily accessible so you can find them fast when you need to. 

Maintenance Requests

Cozy assists in handling maintenance requests efficiently, ensuring your properties are well-maintained.

And the best part? Cozy’s basic features come for free, allowing you to get started without spending a dime. If you’re looking for extra services, they also offer a paid option.

2. Avail

Avail is tailor-made for independent landlords like you. It provides a range of features that cater to your unique requirements.

Tenant Screening

Ensure quality tenants by conducting comprehensive tenant screenings. You can get background checks and look at your credit history. 

Rental Listings

List your properties on Avail’s platform, reaching potential renters with ease. This is a great way to attract a varied range of buyers.

Digital Leases

Handle leases digitally, saving you time and paperwork. You’ll also be able to access your leases more quickly. Avail understands that your time is valuable, and it offers tools that make managing your properties efficient and effective.

3. TenantCloud

TenantCloud caters to both landlords and tenants. It’s a software that provides a versatile solution for property management.

Rental Marketing

Market your properties effectively to attract potential tenants. You can also use this feature to reach a wider range of potential tenants. 

Tenant Screening

Screen tenants to ensure you have reliable individuals renting your properties. Check things like their credit score and references to ensure they’ll be able to pay and treat your property with respect. 

Rent Collection

Simplify rent payments through TenantCloud’s online platform. You can check out when rent is due so that you never lose track of a payment. 

4. RentRedi

RentRedi is known for its simplicity. It offers straightforward tools that small landlords appreciate:

Online Rent Collection

Make rent collection easy with RentRedi’s online payment system. See when payments are due and how much you should get. 

Tenant Database

Maintain a comprehensive database of your tenants for efficient communication. If you prefer a software solution that doesn’t overwhelm you with unnecessary features, RentRedi might be the perfect fit for you.

5. Buildium

Buildium offers a bit more complexity, making it suitable for landlords with slightly larger portfolios. However, it also works for small landlords who want additional features in the software they use.

Maintenance Coordination

Coordinate maintenance tasks to ensure properties are well-maintained. Plus, you can let your tenants know when any work is due to be carried out. 

Online Leases

Handle lease agreements digitally for convenience and efficiency. You’ll have better access to the details of any leases too. 

Accounting Integration

Buildium integrates with accounting software, simplifying your financial management. While slightly more feature-rich, Buildium can be a valuable asset as your property portfolio grows.

Remember, the software you choose should align with your unique needs. Try out free trials and compare features to find the perfect fit for your small landlord journey.

The Benefits of Technology for Landlords

Technology has brought about significant benefits for landlords, transforming the way they manage their properties and interact with tenants. Here are some key advantages that technology offers to landlords:

Enhanced Efficiency and Organization

Technology allows landlords to store all property-related information, tenant details, leases, maintenance records, and financial data in one digital location. This streamlines property management tasks and reduces the need for manual record-keeping.

Many property management tools offer automation for tasks like rent collection, lease renewals, and maintenance requests. This saves landlords time and reduces the risk of errors.

Improved Communication

Communicating with tenants is a necessity for landlords. But, sometimes it isn’t easy to reach someone over the phone. Digital platforms make it easier for landlords to get in touch and receive timely responses from tenants. 

Landlords can also use digital reminders to let a tenant know when a payment is due. 

Tenant Screening and Selection

Technology has revolutionized the tenant screening process, making it more efficient and comprehensive. With online tenant screening tools, landlords can easily verify potential tenants’ records. This helps landlords make better decisions about who they allow to rent.

Technology allows landlords to request credit reports. Credit reports offer valuable insights into applicants’ financial responsibility and payment history. This helps gauge the likelihood of timely rent payments.

Digital platforms often provide space for applicants to list references. Landlords can reach out to these references digitally. When they do, they gain a better understanding of an applicant’s suitability as a tenant.

Online tenant screening significantly reduces the time required to review tenant information. This expedites the tenant selection process and allows landlords to make quicker decisions.

Convenient Payments

Gone are the days of chasing down tenants for rent checks or dealing with the hassle of cash payments. Online rent collection offers tenants the ease of paying rent from home.

They can make payments using credit cards, debit cards, bank transfers, or other digital payment methods. No need to go to all the effort of taking out cash or writing checks. 

Online systems often come with automated reminders and scheduled payments. Your tenants will hopefully never miss a payment because of this feature. After all, a delayed payment hurts you financially and could damage your relationship with your tenant. 

Online payment platforms use secure technology to protect both tenants’ finances and landlords’ details. They offer safer, faster transactions for everyone involved. 

Digital platforms provide a clear record of rent payments. Landlords can easily track payment history and make sure there is no outstanding rent due.

With digital records of payments, disputes over rent payments become less common. Landlords can provide tenants with receipts and a clear payment history if needed.

Maintenance Management

If you need to make a maintenance request, property management software can help you do this. You can also keep track of when different maintenance tasks are due to be completed. Plus, you’ll be able to check any outstanding bills you owe for particular services. 

Financial Management

Management software lets you easily track both income and expenses. Not only does this make managing your finances easier. It also allows you to prepare tax documents with no hassle.

A lot of software solutions offer financial reporting features. With these, you can generate cash flow reports, gauge profit, and loss, and see how well your property is doing. 

Remote Management

Like to take your work with you wherever you go? You can easily be a remote landlord with the help of technology. Manage your property and speak to your tenants no matter where you are. 

You’ll be able to deal with problems or issues that arrive more quickly, making you a great landlord in the eyes of your tenants. 

Data Security

Software for landlords allows you to store private tenant information securely. Doing so reduces the risk of mislaying information. Cloud-based solutions also mean that data is backed up often, so it’s easily recoverable. 

Marketing and Tenant Acquisition

A lot of online platforms will let you list your properties. You’ll reach more prospective tenants looking to rent in your area. Technology also lets landlords use social media to promote their properties. 

Legal Compliance

Technology helps landlords keep track of lease agreements, notices, and other legal documents. Keeping track of these means you know you’re sticking to the law. That way, you ensure that everything is above board. 

Choose the Best Property Management Software for Small Landlords

For small landlords, property management software can be a game-changer. It streamlines tasks, keeps your rental properties organized, and enhances communication with tenants. Finding the best property management software for small landlords is easy by following the guide above.

By evaluating your requirements and budget, you can choose the software that best fits your landlord journey, making property management a breeze. For more property management queries, contact Reedy and Company here